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The purpose of the employee performance evaluation is to establish and maintain an effective City Council/City Administrator relationship and offer an opportunity for the participating parties to review the performance of the City Administrator. The evaluation should focus on how effectively the City Administrator is accomplishing goals established by the City Council and how they are carrying out their responsibilities in key performance areas.
1. The evaluation form will be distributed by the City Recorder to all Councilors and City Department Heads.
2. Each individual will fill out the form and will send it to the City Attorney who will tabulate and summarize the results for discussion in Executive Session.
3. The City Administrator will also be provided a copy of the evaluation form but will prepare a self evaluation in narrative form which will also be provided to the City Attorney.
4. During the Executive Session (if the City Administrator has not requested an open hearing), the City Attorney will distribute the composite evaluation results and the City Administrator’s self-evaluation for discussion.
5. The City Council will meet with the City Administrator in Executive Session (if the City Administrator has not requested an open hearing) to review the evaluation.
1 | SIGNIFICANT GAP
Work performance is far below acceptable levels and requires correction and/or training.
2 | BELOW EXPECTATIONS
Work performance indicates inconsistency in fulfilling responsibilities. Effort, training, and/or mentoring may be needed to elevate to meeting expectations
3 | MEETS EXPECTATIONS Work performance consistently fulfills responsibilities.
4 | EXCEEDS EXPECTATIONS Work performance consistently exceeds responsibilities. Approach is pro-active and elevates outcomes.
5 | FAR EXCEEDS EXPECTATIONSWork performance far exceeds responsibilities, is proactive, elevates outcomes, and sets the standard for other agency leaders to aspire towards.
Please identify if you are an Incumbent (Mayor or City Councilor).
Please identify if you are a Department Director.
• Presents a positive public image and exhibits courtesy to the public
• Seeks to use criticism of self or City in positive ways
• Maintains effective relations with media representatives
• Open to suggestions from the public concerning improvements in service
• Seeks resolution to citizen complaints in a timely manner and according to Council policy
• Open, honest and transparent with Council and citizens
• Seeks opportunities to effectively inform and involve the public
• Seeks to understand and respond to community needs
• Seeks to develop knowledge, skills, and abilities of employees
• Delegates appropriate responsibilities
• Fosters equity, inclusion and diversity in City’s processes, services, systems and staffing
• Utilizes a strategic, forward thinking approach to service delivery
• Effectively implements policies and programs approved by City Council
• Reporting to City Council is timely, clear, concise and thorough
• Accepts direction or instructions in a positive manner and listens objectively to input from all Councilors without favoritism
• Effectively aids the City Council in establishing long range goals
• Supports Council goals, mission, and vision
• Makes thoughtful contributions to City Council
• Keeps Council informed of current plans and activities of administration and new developments in technology, legislation, government practices and regulations, etc.
• Anticipates, communicates, and provides documentation of potential issues that may come before Council
• Participates in Council discussions and makes recommendations where appropriate without exerting undue pressure in Council policy decisions
• Prepares and delivers Council agenda packets that are thorough, accurate, and timely
• Written communications are clear, concise, and accurate
• Oral communications are clear, concise, and expressed effectively
• Keeps all Councilors informed about important issues
• Controls emotions effectively in difficult situations
• Anticipates and creatively develops practical solutions to problems encountered in the course of work
• Exhibits flexibility in accepting and adapting to change
• Demonstrates personal honesty and frankness in daily relationships
• Engages in self-development of knowledge, skills, and abilities
• Completes work in acceptable time periods
• Performs work accurately
• Presents a professional and composed appearance while remaining approachable
• Prepares and proposes a balanced, understandable and realistic budget in a timely manner
• Budget is well documented and organized to aid Council with policy decisions
• Seeks efficiency, economy and effectiveness in all programs
• Controls expenditures in accordance with approved budget
• Keeps Council informed about revenues and expenditures, actual and projected
• Seeks creative solutions to reducing expenses
• Represents City to intergovernmental bodies
• Effective communication with local, regional, state and federal government agencies
• Pursues financial resources from other organizations (ex: cost sharing, grants, etc)
• Participates in local, regional, and state committees and organizations
• Effectively lobbies with legislators and state agencies regarding City programs and projects
• Effectively responds to local politics, customs and interests
• Conducts research to attempt gathering of all available facts prior to making decisions
• Is objective in decision making
• Considers possible alternatives and their consequences before making decisions
• Reaches timely decisions and initiates action
• Notifies all stakeholders prior to implementing decisions
• Collaborates with developers while protecting the City’s interest
• Works to increase the City’s tax base through Economic Development
• Provides clear expectations and assignments, with timelines, for Department Directors while ensuring accountability
• Effectively recruits and retains top talent for City positions
• Fosters an inclusive environment, good employee morale, and empowers staff to work both independently and collaboratively
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